21 Best Gmail Add-Ons To Make Your Inbox Work For You
Productivity Project Management

21 Best Gmail Add-Ons To Make Your Inbox Work For You

Vibhanshu Dixit
Vibhanshu Dixit

Ray Tomlinson invented the email in 1971 to make communication faster and save time.

And today, an average worker spends around five hours per day lurking in the inbox.

So, what happened?

Why the tool that was developed to save time is now a tool for procrastination?

The answer is simple. In fact, in a word, it’s disorganization.

A professional gets around one hundred twenty-one business emails on an average day. This means a backlog of unopened mails.

Undoubtedly, Gmail is one of the best email service providers out there in the market. Google’s webmail juggernaut doesn't even need any introduction. It’s already been used by more than 1.5 billion people per month.

Gmail is immensely popular because of its simplicity, robustness, and price (free for most). It’s an excellent tool to send, receive, and manage emails, be it for business or personal usage. But with a simple Gmail, there are some limitations to skyrocketing one’s productivity.

Tip - Do you aim to save time and be more productive?

Here’s a list of the top productivity apps you should be using.

It turns out there is a solution for that. And you don’t need to install any resource-hogging software for it.

Welcome Gmail Add-Ons and Extensions

There are two ways to improve productivity while using Gmail. Either you use Gmail add-ons or Gmail extensions. The two differ in the way they are integrated.

What are Gmail Add-ons?

Gmail Add-ons are tools that can be integrated directly into the Gmail app. These are created to extend the functionality of Gmail by providing additional features to the users, e.g., enhanced security or note-taking.

Remember, they are available only on the G-suite Marketplace.

How to use Gmail Add-ons:

  1. Go to G-suite Marketplace and search for the desired add-on.
  2. Click on the add-on, and you’ll be directed to the app page.
  3. Now click install add-on and confirm account credentials.
  4. Finally, give permissions to add-on.

What are Gmail Extensions?

Gmail extensions are the tools (or extensions) that bring extra features to the Gmail dashboard/ app. These are installed as a Chrome extension. You can install them from the Chrome Web store instead of the G-suite Marketplace.

How to use Gmail Extension:

  1. Open the Chrome Web Store and search for the preferred Gmail extension.
  2. Tap on Add to Chrome.
  3. Confirm Add Extension.

The whole process of installing Gmail add-ons and extensions requires just a few clicks. Let’s look at the top Gmail Add-ons and Extensions to increase productivity and save crucial time.

21 Best Gmail Add-Ons To Make Your Inbox Work For You

1. Trello: One of the Best Gmail Add-ons for Project Management

Trello for Gmail Add-on

Do you want to save time copy-pasting the entire email into a separate note? If yes, Trello for Gmail can help you do that in a matter of seconds.

How to use:

  • After installing Trello for Gmail, just tap on the Trello icon on the sidebar.
  • Choose your destination location.
  • The whole email, including the subject line and body, transforms into a card.
  • You can edit the name of the file and folder before saving it.

Features of Trello:

  • Turn emails into manageable to-do lists in a click.
  • Save subject lines as well as body into the card without losing anything.
  • Combine the emails saved as cards to anywhere inside the different Trello boards.

2. Dropbox: Upload Files With Ease

Uploading files on Gmail is time-consuming. With Dropbox for Gmail, you can save time uploading and attaching any file directly to the email.

With this Gmail add-on, you can browse and attach any file present in the Dropbox. You can also save the incoming attachments to Dropbox. Thus, saving time downloading and then uploading the same file again.

How to use:

  • Install Dropbox for Gmail.
  • When sending a new email, tap on the Dropbox icon.
  • Choose the file you want to send as an attachment.
  • While downloading an incoming attachment, tap on the Dropbox icon on the sidebar and save it to the desired folder.

Feature of Dropbox for Gmail:

  • Send and save attachments with a single click.
  • Stay synced while using Dropbox on different devices.
  • Offline file access.

3. Zoom- Best Gmail Add-on for Meeting

Zoom for Gmail Add-on

With this Gmail add-on, you don’t need to switch to another app for meetings. You can conduct your meeting effectively with Zoom for Gmail.

How to use:

  • Install Zoom for Gmail from the G-suite Marketplace.
  • Open the specific email and tap on the Zoom icon on the sidebar.
  • Send an invitation to anyone in the email thread.
  • Start the meeting or schedule it for later.

Features of Zoom for Gmail:

  • Start or schedule a meeting with the email-sender with a click.
  • Add participants from the email thread.

4. Todoist: Best Gmail Add-on for Todoist Users

A to-do list helps you break down big tasks into small achievable ones. That’s precisely what Todoist for Gmail offers. Integrate it with Chrome, and you can convert an email into a to-do list/task. This is one of the best Gmail plugins if you’re a Todoist user.

How to use:

  • Install Todoist for Gmail.
  • While composing an email, the Todoist window will popup, where you can assign emails as tasks to follow up later. You can set reminders too.

Features:

  • Convert email into a to-do list with a couple of clicks.
  • Assign deadlines, reminders, priority, and comments on the tasks.

5. Right Inbox

Right Inbox saves you time on repetitive tasks and helps you to send better emails, in less time consistently. By installing Right Inbox, you’ll get all the functionality that you wish Gmail included as standards, such as email tracking, one-click email templates, and email notes.

How to use:

  • Install Right Inbox Chrome Extension
  • Provide necessary access when asked.
  • After successful setup, you’ll see Right Inbox functionalities inside the email composition box

Features:

  • Email Templates
  • Email Tracking
  • Email Reminders
  • Private Notes for individual emails

6. Gmelius

Gmelius has many useful features up its sleeve. You can schedule emails for later, create email templates, and personalize your inbox. Some extra extended features come with a paid subscription, but the freemium offers many crucial functions.

How to use:

  • Install Gmelius extension for Chrome.
  • Gmelius appears on the left and right sidebar in Gmail.
  • Manage tasks and conversations using the left sidebar.
  • Delegate email conversations to your teammates from the right sidebar.

Features:

  • Shared inboxes.
  • Kanban boards.
  • Shared Gmail labels.
  • Automate repetitive tasks.

7. Checker Plus for Gmail

With this productive Gmail add-on, you can look at notifications, read, listen to or delete emails without opening Gmail and easily manage multiple accounts.

Further, you can seamlessly switch between two Gmail accounts. Checker Plus extension for Gmail will give you access to all of your inboxes within a second.

How to use:

  • Install Checker Plus for Gmail.
  • Allow the extension to install and give necessary permissions.
  • Tap on the Checker icon in the extension bar, and you can access your inboxes.

Features:

  • The fastest way to manage multiple Gmail accounts.
  • Safe and secure.
  • Push Notifications
  • Voice notifications.

8. Clearbit Connect

Clearbitconnect Gmail add-on

Ever received an email from an unknown person?

Wondered who that person might be?

Now, no more uncertainties. With Clearbit Connect, you can know the identity of the sender without leaving your inbox. You can also search for the company’s email address while composing an email.

How to use:

  • Go to the Chrome store, search, and install Clearbit connect.
  • Permit to install.
  • While composing an email, tap on the Clearbit icon present in the format bar next to Send.
  • While opening an unknown email, tap on the Clearbit icon present on the sidebar to identify the sender.

Features of Clearbit Gmail Add-on:

  • Search for companies and get contact information about the employees.
  • Search for a specific person and connect instantly.
  • Discover details about the email sender.

9. Sortd

Sortd is one of the best Gmail add-ons for taking notes, especially for existing Sortd users. It reduces the time spent reading an email and then capturing notes.

Sortd offers functions to create lists and notes and reminders to follow-up. All this is backed by an efficient drag and drop organization.

How to use:

  • Install Sortd for Gmail from G-suite Marketplace.
  • After opening Gmail, access the Sortd add-on from the sidebar.
  • From there, you can create lists, kanban boards, etc.

Features:

  • Drag-and-drop email organization.
  • Kanban boards, lists, tasks, and notes creation.
  • Reminder for follow-up emails.
  • Rename subject lines.

10. Hubspot Sales

Hubspot is one of the leading companies that help businesses in Customer Relationship Management (CRM). With its Hubspot Sales extension, you can turn your inbox into a productive marketing tool. It helps you discover and connect with leads much faster.

How to use:

  • Get the Hubspot Sales from Chrome Web Store.
  • After installing, you’ll see the Hubspot icon near the Send button while composing emails.
  • You can track emails, create email templates, and schedule meetings right inside your inbox.

Features:

  • A robust CRM tool inside your inbox.
  • Create shared email templates.
  • Meeting scheduler.
  • Available for mobile devices (iOS and Android)

11. Mailstrom

Achieving Inbox Zero is a dream of many professionals.

Deleting all the emails that ‘seem’ unnecessary might be an option, but one can delete the useful ones too. With Mailstrom, you can be stress-free about the overflowing emails in your inbox. Mailstrom offers you the option to look at the emails all at once and take mass action.

How to use:

  • Visit Mailstrom. Co.
  • Connect your desired account with Mailstrom (Google, Outlook, Yahoo).
  • You’ll be redirected to the app dashboard, where you can look at all the emails at once.

Features:

  • Get rid of unnecessary emails at once.
  • Sort emails with advanced filters, e.g., time sent, email size, the sender.
  • Mass delete all the selected emails.

12. Grammarly for Chrome

With so many unread emails lying in our inbox, we tend to make grammar or spelling mitsakes while replaying to the emails.

Notice the mistakes in the above line?

Bad grammar and spelling mistakes in emails can leave a wrong impression on the recipients. Thus, it’s best to edit before sending the email. And there is an easy way out to help you in the process.

Grammarly for Chrome can help you quickly identify and correct all the wrong spellings and grammar in your emails.

How to use:

  • Install Grammarly for Chrome extension.
  • Give access to Grammarly and signup for a new account.
  • Enable the extension, and it’ll keep a language check on your emails.

Features:

  • The free plan offers many useful features.
  • Corrects your grammar and spellings.
  • Suggests sentence improvements.
  • Grammarly will correct the grammar on the other sites within Chrome too.

13. Boomerang

Boomerang is one of the most productive Gmail extensions available. It is a handy email outreach tool. Its AI feature also suggests ways to improve your message delivery.

How to use Boomerang:

  • Install Boomerang Chrome Extension.
  • Provide necessary access.
  • After successful setup, you’ll see a Boomerang bar inside the email composition box and in the inbox window.

Features:

  • Send mass emails.
  • Track emails.
  • Schedule emails for later.
  • Email templates.
  • AI assistant for improvement in emails.

14. Slack for Gmail

Slack for Gmail Add-on

Chances are, you are already using Slack for all internal communication in your company. But if you need to interact with people who use only Gmail or only Slack, this productivity add-on can automate your workflow.

Slack for Gmail will send emails to Slack when you hit enter. What’s more, you can also add and send attachments to the chosen channel/group.

How to use:

  • Install Slack for Gmail add-on from G-suite.
  • Login to your account and give permissions.
  • After setup, you’ll see the Slack icon in the sidebar in Gmail.
  • From there, you can choose to send emails directly to Slack and upload attachments too.

Features:

  • Send emails to Slack directly.
  • Upload attachments and share them to a channel/private chat.
  • Coordinate on an email with team members on Slack.

15. DocuSign for Gmail

If you work in marketing, law, or any other domain where you need to sign documents before they get processed, DocuSign can help you do that instantly. You won’t need to print the documents, sign, and then scan to send them back.

With DocuSign, you can sign the documents digitally, right inside your inbox.

How to use:

  • Install DocuSign from Chrome Web Store.
  • Sign up for a new DocuSign account.
  • Whenever you need to sign, tap on the DocuSign icon present in the extension bar.
  • You can collect signatures or send out signed documents.

Features:

  • The free basic plan offers many functions.
  • Choose multiple templates.
  • Send out reminders for others to sign.

16. Mailtrack for Gmail

Emails are the most popular form of communication used by businesses and organizations. But after we send an email, we always wonder what happened to that email.

Well, not anymore. Mailtrack extension uses a Gmail-compatible tracking script that can track your emails. It will tell you if your email was opened or not. You’ll also get real-time notifications about the activities.

How to use:

  • Setup Mailtrack in your Chrome browser.
  • Connect Mailtrack with your Google account.
  • Now, you’ll be able to track the status of your email.

Features:

  • The free plan offers unlimited email trackers.
  • Get live notifications about email status.
  • Get a report on the activity of the email on the dashboard.

17. Smartsheet for Gmail

Smartsheet is one of the best Gmail add-ons for business. If your organization uses a Smartsheet, this Gmail add-on will allow you to include any row from the sheet without leaving your inbox.

How to use Smartsheet for Gmail:

  • Install Smartsheet for Gmail add-on from G-suite Marketplace.
  • Link the add-on to your account in the Smartsheet.
  • Access the Smartsheet from the sidebar present in the Gmail interface.

Features:

  • Search Smartsheet rows and include them in your emails with a few clicks.
  • Create or add new rows directly to the Smartsheet.

18. Evernote for Gmail

Evernote is widely successful due to its robustness as a note-taking app. That’s why around 225 million people use Evernote. By far, it is one of the best Gmail add-ons for business in terms of capturing and storing information.

You can save the entire email thread or a single conversation directly to your Evernote account.

How to use:

  • Install Evernote for Gmail from G-suite.
  • Connect the add-on with your Evernote account.
  • After setup, the Evernote icon will appear in the sidebar of the Gmail interface.
  • While using your inbox, you can tap on the icon and save emails as per your choice.

Features:

  • Save emails to your Evernote account.
  • Update to-do lists.
  • Collaborate on the saved emails from the Evernote app.

19. Inbox When Ready for Gmail

No matter how important emails may seem, they are distracting.

If you delve into your inbox often between work, you’ll lose focus.

Inbox When Ready is the perfect solution to email distractions. It offers you a function to lock down your inbox for a certain period. This will allow you to focus better on your current task.

How to use:

  • Install Inbox When Ready extension from the Chrome web store.
  • After setup, you’ll be able to access the tool from the extension bar.
  • You can set a defined period to lock your inbox.

Features:

  • Hide your inbox.
  • Set an “inbox budget”-- the number of times you’ll check your inbox.
  • Schedule inbox lockdown.

20. Giphy for Gmail

Gifs are immensely popular because they are highly relatable. The motion in the gif brings your message alive. Giphy has an extension to send gifs in your emails.

How to use:

  • Install Giphy extension from the chrome web store.
  • You’ll see a Giphy icon in the email composition window when you write a new email.

Features:

  • Entirely free to use.
  • All types of gifs available to use instantly.

21. Flowcrypt

When you’re sending sensitive information, privacy is no more a choice. Security is essential.

To tackle this problem, you can use Flocrypt that encrypts your entire email using end-to-end encryption. If you’re working in cybersecurity, this Gmail add-on is a must-have.

How to use:

  • Install Flowcrypt extension from the Chrome Web Store.
  • After installation, you’ll see a button Secure Compose in the Gmail app.
  • Tap on that to write encrypted emails.

Features:

  • Added security to your emails.
  • Send encrypted messages and files via email.
  • Receive encrypted emails directly.

Extend the Functionality of Gmail

Gmail add-ons and extensions are third-party tools that bring extra features to the interface. There is a wide variety of add-ons and extensions available in the G-suite Marketplace and Chrome web store.

However, this list contains the most useful, popular, and highly-rated Gmail add-ons. If you can save 5 minutes with these tools in a single session, can you guess the number of hours you can save in a month?



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